Organizational structure – Supply Chain ESG Management Implementing supplier ESG program
GPSC assigns Board of Directors (BoD) to oversight the overall implementation of the supplier management and supplier ESG program to ensure alignment of vision and implementation which is critical to drive the successful outcomes, and to guarantee maximal priority and focus. Board oversight tasks are delegated to the Corporate Governance and Sustainability Committee as well as Risk Management Committee.
The President and Chief Executive officer (CEO) is responsible to oversee the supplier ESG program implemented under the supervision of EVP-Commercial & Supply Chain Management (CME) and the key responsible function - Procurement and Warehouse officer (CSS).
The purchasing practices towards suppliers are also continuously reviewed by CSS to ensure that the business demands, and expectations are aligned with the GPSC Supplier Code of Conduct, and ESG requirements. After the review process is completed, the progress and results will be reported to CME and higher levels hierarchically.
In 2022, GPSC has implemented the projects improving the purchasing practices to keep aligning with ESG trend and increasing the procurement efficiency, such as Supplier Portal
GPSC implemented a Supplier Portal in 2022 to enhance procurement practices in supplier management and ESG Risk Screening. The portal was developed as a single platform for supplier data collection, registration and communication including bidding and general announcement.
Suppliers can register and login to update their information and be able to perform following actions in the portal;
- Registration and update information
- Document submission (e.g. company affidavit, Statement, ISO and other certificates etc.)
- Perform ESG Risk self-assessment.
- Critical Non-tier 1 identification
- Understand and acknowledgement of GPSC Sustainable Supplier Code of Conduct
- Acknowledgement of GPSC terms and conditions
- Acknowledgement of GPSC practices toward Personal Data Protection Act (PDPA)
- Evaluate the need of Data Processing Agreement (DPA)
Supplier registered to Supplier Portal shall pass through the Pre-Qualification Process and get the approval from related parties and automatically interface register to SAP S4Hana; GPSC’s New ERP, directly. This step helps shorten the registration process and ensure the completion of information and document.
The score of ESG Risk self-assessment shall be summarized and downloaded by supplier in which GPSC shall consider the final score as the pre-risk screening score for supplier pre-qualification process.
Supply Chain Risk Management and Program Design
Supply chain risk management and program design have been implemented at GPSC to manage and assess supplier risk to prevent and mitigate environmental, social, and governance risks from anywhere along the supply chain. Implementation of the program consists of following 4 processes: